Web Based Scheduling Software: WhenIsGood
“When is good for you?”
“I’m busy every night except Thursday this week.”
“Oh, well my boy has a baseball game on Thursday night. What about Tuesday?”
“Sorry, Tuesday I have a PTA meeting, can we possible do it on Saturday morning?”
“No, my in-laws are coming to town and we’re going out on the boat on Saturday. What about…”
Ever had a conversation like this before? Planning a meeting time for a group of busy people is usually an exercise in frustration. Especially this time of year, everyone is so busy that it’s very hard to find a time when EVERYBODY can meet.
Barbara recently had to organize a meeting like this with six very busy people. Instead of calling everyone, or worst yet, emailing them, we looked up different web based scheduling software options. We decided on When Is Good, it worked out very well, so we thought we’d share it with you!
WhenIsGood.net
I don’t think it’s possible for When Is Good to be any more simple (why do you think I like it?! ;-). You don’t even have to login or create an account – just hit “get started” and you’re on your way. It’s easy – highlight the times that you are available, and then send the even link out to all the other attendees. They highlight the times they’re available, and the event creator logs back and can clearly see the best time to meet.
The design of the calender makes it easy to understand the results. The times where everyone can meet are highlighted in green. All the rest of the time slots have dots next to them, one for every person who is not available at that time (i.e. if there’s three dots, three people are busy). If you mouse over the time frame, you can see who is available and who isn’t. If you see someone can’t make any of the times, you can deselect them by clicking on their name, and they’ll be temporarily removed from the calendar so that you can clearly see what times everybody else can meet.
When Is Good has plenty of great functionality for free, but if you need more options, they also have a couple of paid accounts. Their Premium Account (£5/year) gives your respondents more options, like “These times are perfect for me” and “This would be possible, but not ideal”, and their Branded Account (£180/year) lets you have your own dedicated sub-domain, company logo, custom design, etc. (not affiliate links, FYI)
It’s not often that I am amazed at web apps – most are just a reworking the same old ideas. But I have never seen anything like When Is Good before, and I am very, very impressed. In the leadership positions that I have been in, setting meeting times has been one of the most frustrating and complicated tasks. Using a web based scheduling software option like When Is Good make a time-consuming task like that simple, quick, and easy… I’m officially a fan. Make sure to check it out the next time you need to schedule a group meeting!
What do you do when you’re trying to organize people with conflicting schedules? Any other ideas? Let us know in the comments. If this was helpful to you, please hit the “Like” button below for Facebook or retweet it on Twitter – it’s the only way more people get to know about simplifi.de. Thanks!
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Annie
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Luke @ simplifi.de
